This agreement governs both our code of conduct (course and house rules) and the Africa Media (“AM”) media rights contract. It is your responsibility to know the contents of, and have discussed this document with staff if you have any questions, before agreeing. Ticking the box will be proof of acceptance.
The rules were made to :
(a) ensure the safety of all the participants in the programs; and
(b) to facilitate the running of the program in general.
Any transgression of the rules or this agreement will be dealt with on a case-by-case basis. Consequences can include (but are not limited to) verbal warning; removal of privileges; and dismissal from the program at the discretion of the program director or owners of AM or their staff. Should it become necessary for the participant to leave, there will be no refund of fees.
The directors and staff of Africa Media want to ensure the time that all participants spend with us, is beneficial, educational and, above all, enjoyable.
CODE OF CONDUCT and HOUSE RULES
- Always leave the common work and living areas clean and tidy once you are finished.
- Don’t leave work notes, laptops or personal possessions in the common areas after use. This will avoid loss and breakage.
- Do not take linen, including towels, supplied by AM to the beach or any other place outside the house. There could be swimming towels available so please ask the house staff if you need.
- No candles, no unattended braais (barbecues), no fires, no smoking will be allowed in the rooms, common areas or near buildings. Smoking is allowed only in designated areas.
- Do not use extension cords excessively and ensure you have a voltage converter if you’re from a country with a different voltage.
- Ensure that all lights and electrical appliances are turned off (not just on standby) when not in use and when leaving the rooms
- There is a strict NO OVERNIGHT GUEST policy.
- Please refrain from any sexual activity in public areas of the premises and your dorms;
- Please note that any damage caused to the house utilities, furniture and any equipment used for the media activities will be for your account.
- You will be responsible for any actions and activities that occur in your room and please remind fellow participants of the rules and regulations if any are being breached.
- If the loss or damage is a group thing then the cost of any damages or missing items (including room keys) will be divided equally among roommates unless the individual responsible makes themselves known to the person in charge of the course.
- Please remove your shoes at the door to the house and leave them there until you go outside again.
- No use of communal areas in pyjamas or skimpy clothing
- Only kitchen staff and employees are allowed to use the kitchen, save for the designated coffee/tea areas and you can make your own beverages
- Resting and sleeping are important. Quiet hours are enforced from 10:00pm to 7:00am Sundays through Thursdays and midnight through 9:00am Friday and Saturday: this includes balconies, yards, garages with open doors, or any other location that can be considered open to the public, and potentially a source of noise. Please bear in mind that there are staff staying in the same house as you, who need their sleep in order to impart their care and knowledge to you.
- Any activities normally considered “rowdy” or inappropriate are banned: AM reserves the right to define such behaviours and noise levels should it become necessary.
- Disruptive behaviour is unnecessary. This includes, but is not limited to, sexual contact, sexual exposure, physical abuse and/or assault, harassment and threats.
- Consumption of alcohol is strictly prohibited in the vehicles, and anywhere in excessive quantities. Anyone, whose behaviour suggests the excessive consumption of alcohol prior to participation in activities, will not be allowed to attend, and disciplinary action may be taken.
- Consuming alcoholic beverages at the house must be kept to a minimum (max 2 standard drinks) and last drinks have to be before 10:00pm.
- In order to enforce these rules, participants must be home no later than 10:00pm during the week or on any nights where there is course work the next morning.
- Staff are available to help participants get settled in South Africa and assist with any questions or concerns participants may have; alternatively you can chat with Jackie Griffin, the Chief Operating Officer of AM.
- While on Campus or during any Africa Media sponsored activities, the staff member attending you on the activity is in charge; and you are expected to listen to their direction in order to ensure the safety and productivity of all projects and participants.
- Possessing or using any illegal drug is strictly prohibited, and all staff members are required to report any suspicion of such illegal activity. In addition to being bound by local laws and methods of prosecution, any violator of this policy will be subject to a disciplinary hearing. Directors reserve the right to automatically dismiss violators with no refunds.
- Transport for recreational purposes from campus to either town or the mall must be arranged between interns and taxis at their own cost. AM will offer a number of personal trips a week, and times will be communicated by staff at orientation.
- No clothing of any sort is to be hung from your windows or over the balconies to dry. There is a drying line at the back of the house that you are welcome to use;
- No discussions must be made between yourself and other interns about payments made by you or any other person, to Africa Media, or any of its staff or partners, as this information is strictly confidential.
- Should you wish to tip the cleaning and grounds staff at the end of the month then please give money as a group to your course director. He/She will ensure it is fairly and equally spread among the people who have worked so hard to ensure you have a perfect place to stay whilst in Africa.
- No participant will be allowed to drive AM vehicles unless arranged, without the express agreement of Jackie Griffin
- Ensure that all doors and windows are secured at all times if you are leaving the house;
- Please venture out in groups no smaller than 2 people; never walk alone at night or accept rides back to the house from strangers;
- When you are out in town, please bear in mind that you are still representing AM and your country. Be responsible and respectful when dealing with local citizens, and other participants.
- Do not carry large amounts of cash; utilise the safes for important belongings and money.
AM hereby retains the services of the participant for the duration of the program, but not in any way as an employee, to provide certain media related services for AM in connection with the program including, but not limited to, the creation and development of photographs, videos, ideas, artwork, documents, articles, clips, press releases, concepts, posters, cards, postcards, and improvements (hereafter called media)
1.Responsibilities of AM
1.1 AM agrees to provide training to the participant, by way of informal workshops;lectures and tutorials on media insofar as it relates to the AM specialties of Photo-Journalism; Wildlife Film-making, Underwater Photography and Videography. AM will provide trips and outings to wildlife parks and on any boat; access to AM clients (where relevant) and “in the field” practical experience; basic training in taking photographs and filming; advanced techniques in wildlife photography and filming (including captive animals) and in the photography program various wildlife and travel aspects of Photo-Journalism. Finally, AM will provide training in software use on Adobe products.
1.2 Although not guaranteed, AM will also attempt to cover a spectrum of other photographic shoots and media depending on participants requirements.
1.3 Participants must use personal storage as either their primary storage or backup. AM holds no responsibility of media integrity should media be compromised whilst using AM storage devices, or at all.
2. Ownership Rights
2.1. Except for media that is specifically contracted by a client of AM in a client shoot ( see clause 2.6 below), all media made by the participant shall be deemed to be his/her sole and exclusive property.
2.2 AM is hereby given and will receive full and unencumbered usage rights, in any of the media its owners, employees or agents choose to keep, unless otherwise specifically agreed and recorded in writing by the owner of AM or its duly appointed agents. AM chooses approximately 10 photos from each shoot or outing from each participant, but reserves the right to request more, if the standard of shot is very high and it could be used by AM for any purpose whether foreseeable or not. All clips/mini documentaries are retained by AM with full rights under this clause but the participant retains ownership.
2.3 Full unencumbered usage rights means that AM has the right to use the chosen media referred to in clause 2 and this includes use, sell, reproduce, re-use, alter, modify, edit or change media as it sees fit and for any purpose. Where possible the participant will be credited with the work but this is not guaranteed, as it is not always an option. Full usage rights also means that clients of the program such as, but not limited to, Mount Camdeboo Pvt Reserve; Schotia Safaris ; Knysna whale watching; Monkeyland; Birds of Eden; Jukani; Tenikwa; Garden Route Game Lodge; Botlierskop; White Shark Africa, Indalu and Bersig are allowed to use images provided by/shot by participant and chosen as retained images by AM. There is no limit as to how these images may be used nor for how long unless otherwise specified in certain situations by separate written and signed contract, if required.
2.4 It is specifically recorded that this agreement relates to media whether it be recorded on cameras, recording devices, ipods, video cameras, GOPros, phones and/or computers (electronic equipment) owned by AM or whether they are taken on electronic equipment owned by participants.
2.5 All work performed by the participant on designated client visits and all media generated in connection herewith is and shall be considered as work made in the ‘course of the client shoot’ referred to herein, unless otherwise previously stipulated by AM. As such, this media will be owned by the client but the participant and AM will retain usage rights. If any such shoots occur then the intern will be pre-advised that the shoot is going to take place under these terms, as contained in this sub-clause;
2.6 One month after the participant leaves the program AM will be entitled to delete from the AM computers any media that is owned by the participant and not required to be saved by AM. AM does not retain any media save for that set forth above .The participant must ensure that his/her work has been saved safely elsewhere. No warning will be furnished to the participant and by signing this he/she acknowledges the importance of backing up work both while on program and a second time, as soon as they get to their next destination after leaving.
3.1 The participant recognises that during the course of his/her work with AM, he/she may have occasion to conceive, create, develop, review, or receive information which is considered by AM to be confidential or proprietary, including cheat sheets, video tutorials, know-how, specifications, photos, presentations, annexures, hand-outs, print-outs, cost data, customer and supplier lists, bills, ideas, and/or any other written material referring to same (confidential information), both during the term of the agreement and thereafter. The participant agrees not to publish, sell, duplicate, or transfer this confidential information without the prior written permission of AM Directors.
By your initials hereunder you will be specifically confirming the following important statements
A. Regarding Insurance/ Undertakings “I presently have theft/ loss, health and accident insurance in force which is valid in South Africa. Therefore, any theft/loss of any nature whatsoever, or any medical condition arising during the program will be paid for by my own insurance policy.I affirm that AM, and all its partners, affiliates, employees, and agents will not be liable for any medical payments or other on my behalf. I agree to be restricted and prevented from pursuing any liability claims of whatever nature regarding losses, injuries or illnesses sustained while participating on Africa Media programs. However, any and all other non-liability actions or claim must be filed and pursued only in South Africa under the laws of the Republic of South Africa, and I consent to the jurisdiction of the Mossel Bay Magistrates court or the George Local Division High court for these purposes”
B. Dangerous activities ’I am aware and fully understand that field work at sea or on land, scuba diving, cage diving, wildlife interactions , open – back vehicle rides, and boat activities and all other adventure sports and activities that I may participate in, without exception, are potentially hazardous and dangerous activities, and I am participating in these activities with full knowledge of the danger involved and hereby agree and accept any and all risks, including injury and death. I further understand that working / sea conditions can be uncomfortable and rough at times. ‘
C. For scuba divers only ’ I hereby certify that I have completed a diving course organized by a recognized diving association (PADI, CMAS, SSI, etc), and passed both practical and theoretical exams at least for the first scuba diving level (PADI Open Water, CMAS One Star, etc.). I will not pursue any complaint, nor sue, nor pursue any legal settlements against Fiona Ayerst, or AM their employees, agents, and affiliates, and/or against any of their partners or business associates ‘
D. Excursions and time away from the internship program ‘I understand that any extra activity undertaken by me whether a night out, a one-day or multiple-day trip, will be at my own risk and responsibility. I understand that for that specific time away, I will temporarily not be part of any program and I will inform staff members of my whereabouts and provide staff with the information of a contact person. I will not pursue any complaint, nor sue, nor pursue any legal settlements against AM, or any of its partners, its directors and families, employees, staff, affiliates or agents should something happen to me while travelling off program. I accept full responsibility for any and all risks, including injury and death whilst I am temporarily or permanently, not part of the program.’
E. Use of photos of participant participating in activities ‘I will allow Africa Media or its clients to use, sell and/or publish any photography/ video/ film footage that show me or a likeness of me, in whole or part, for any purpose whatsoever. There will not be any further arrangements necessary, nor any financial payment and/or contribution from AM or any other division or partner of theirs should the picture (motion or still) be published, used, and/or sold for other purposes.’
TERMS AND CONDITIONS
I agree that I will abide by the rules contained herein. I fully understand that non-conformance with these rules could lead me to be expelled from the program without any further claims or rights toward any fee or refund. I further agree that no oral representations, statements or inducements apart from the foregoing written agreement have been made. Furthermore, I hereby certify that I am over the age of 18 and I am not under the influence of alcohol or any illegal drugs.This concludes the terms and conditions for participation in AM programs.